First Jefferson Unitarian Universalist Church

Board Minutes 2011-12-11

Minutes of Meeting of Board of Directors

First Jefferson Unitarian Universalist Church

A meeting of the Board of Directors of First Jefferson Unitarian Universalist Church was held at the Church on December 11, 2011. Present at the meeting were the following members of the Board: Lewis Morris, Jean Bruttell, Emily Wood, Dan Sexton, Melissa Jeffrey, and Brenda Jones. Also present were Rev. Jennifer Innis, Julie Tribble and Michael Burkett.

Lewis Morris called the meeting to order at 12:55 p.m. A quorum was present.

1. Approval of minutes.

All present verified that minutes from the last meeting of the Board had been read. Jean Bruttell moved that the minutes be accepted, and the motion was seconded by Dan Sexton. The minutes were approved by unanimous vote.

2. Vacation days policy.

The first item of business was to consider the report and recommendations of the Personnel Committee concerning clarification of vacation time policy. The report is on file. It was noted that the policy would apply only to paid personnel who did not have a separate contract for clergy services, RE Director services or other professional services. It was noted and discussed that the UUA had standards and guideline suggestions as to these matters (time off and wages). However, discussion was held that the Church wanted flexibility in its own policies while acknowledging the UUA standards. Emily Woods made a motion to accept the policy as written by the Personnel Committee with the following revisions: "vacation days" are to be replaced by the term "personal time off" and the first sentence of the second paragraph was to be modified by deleting a word so it made sense grammatically. Dan Sexton seconded the motion. The motion was approved unanimously.

2, Increase in wage rate to office assistant.

Discussion was then held concerning an increase in the hourly wage paid to the office assistant. After discussion, Dan Sexton moved to increase the hourly wage being paid to the office assistant (assuming he remained after the performance evaluation) effective January 1, 2012. Melissa Jeffrey seconded. The motion passed by unanimous vote.

3. Rental rates for church facilities.

Discussion was held that this appeared to be a fairly immediate matter to be determined in view of the fact that interest was being shown in long term rentals of the facilities. No change in rates have been made since 2003. Jean Bruttell moved to authorize the Fund Raising Task Force to research and set rates for future rentals that were comparable to rates in the area. Brenda Jones seconded. The motion passed unanimously. The Committee would also be charged with developing one or more proposed rental contracts and provide them to the Board for approval.

4. Endowment use for green sanctuary.

Discussion was held concerning the use of endowment funds for capital improvements to the church facilities. One project of painting and/or staining of the church was discussed. It was determined that repairs and caulking had to be done as part of the painting/staining project and also that the project needed to be done after January when, hopefully, cold weather has passed. Jean Bruttell and Dan Sexton were given the task of getting bids for the repair and painting and having them ready for the February Board meeting. Discussion was also held concerning replacement of the two large air conditioning units—one outside Rev. Innis’ office and one at the north end of the sanctuary. Subject to final approval from the endowment fund trustees, Melissa Jeffrey moved to purchase two air conditioners as replacements. Jean Bruttell seconded, and the motion passed unanimously. Jean Bruttell and Dan Sexton would research various units and service companies and would also investigate obtaining green energy grants from Oncor and other sources.

5. Governance workshop in January.

A governance workshop is scheduled to be held at the Church on January 7th. Facilitators have been chosen. Discussion was held about the issues/topics to be addressed at the workshop. The following were developed as the primary topics to be addressed:

    • What do we value about how the Church is organized.
    • How do you find out about what is going on with the Board of Directors.
    • How does the Church Council and committees function.
    • How do you participate in the decision making process of the congregation.
    • What would you like to see happen during the decision making process of the congregation

The suggestion was also made and supported that the results of the workshop be summarized and placed in the Courier as soon as practicable after the workshop

There was no more business brought before the meeting and it was adjourned.

Approved by the Board on.

the ___ day of __________________, 2012.



Lewis Morris, President

Last Updated on Friday, 20 October 2017 13:10

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