First Jefferson Unitarian Universalist Church

Board Minutes 2012-09-09

Board Meeting Minutes – September 9, 2012

In attendance: Lewis M., Jean B., Randy G., Nancy H., Melissa J., Dan S., Julie T., Rev. Jen, Cheri H. and Michael Z.
The meeting convened at 12:52PM.  Roles were appointed.  Lewis gave reading and lit the chalice.  Completed check in and covenant review.

The minutes from the August meeting were reviewed and amended. Melissa moved to accept the minutes as amended; Dan seconded this motion.  A vote was taken and the motion carried unanimously.

Melissa reported on Outreach:
Laurie Mikitka has the new member effort under control.
The Social Action group is still working on projects.

Nancy reported on Ministry:
The Small Group Ministry effort is moving along well.

Randy reported on Leadership ID:
Bob Portman passed on the opportunity to join the Board.
An ID meeting is scheduled for this Wednesday night; they are still firming up the details.
They will begin working on the slate of officers to present at the November congregational meeting.

A building/play ground clean up weekend is scheduled for September 22nd.
No progress has been made on painting the building or fixing the roof.
Action Item:  Need a police report for the vandalism event.
NOTE:  Reverend Jennifer is scheduled to be out of town from 12/27/12 through 1/3/13.

Finance Report:
The committee has continued to build upon Brenda Jones’ work.

We are still struggling financially, but have been ‘paying our way’ over the past two months.

Still keeping a tight hand on the finances.

The new report “Profit & Loss Budget vs. Actual” is very detailed.  Good job, Finance Committee!

BREAK
Reconvened to discuss ‘re-covenanting’; Rev. Jennifer lead the conversation.
Action Item:  Send all Cottage Meeting results to Melissa.

The Congregational Meeting is scheduled for Sunday, November 18th.
Need to get statement to Courier by October 17th (deadline).
Use November Congregational for discussion of finances (to date) and the Board recommendation on professional ministry.
Schedule another Congregational Meeting for January to vote on the Board’s recommendation.

NOTE:  The minister search period is actually twice a year (not once, which influenced our earlier time line).
Action Item:  Lewis, contact Rev. Susan Smith.
NOTE:  This change to the timeline regarding professional ministry crosses boards (with new slate coming in January.)

Jean mentioned “Healthy Congregations” and discussion:
When to structure discussion component?
Have a party?
The group will continue to read.

Randy returned to discussion of issues with Leadership ID:
‘cold calls’ are not working.
Having difficulties filling the open positions on the Board.

Rental Task Force reports:
Julie and Karl are working on this.
Cynthia (day care center) has put in her application.
Process should be complete w/ inspection in October?
Possible 18 month contract.
Still need to decide on security and door locks.

Respectfully submitted,
Michael Zepeda, Education Co-ordinator

Last Updated on Friday, 20 October 2017 13:13
 

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