First Jefferson Unitarian Universalist Church

Treasurer - Financial Summary as of June 30, 2013 and July 31, 2013

First Jefferson Unitarian Universalist Church

Financial Summary and Status

Cash Basis

Income and Expense

    • Fiscal Year Jul 1 2012 through June 30, 2013











Operating Expense





Mortgage Principle Expense





Total Expense



- 2,662







Income $227,814 compared to $223,091 budget, 2% above budget

Expenses $231,117, 1% below budget


    • Fiscal Year Jul 1 2013 through July 31, 2013


Income Total Expense Over/Under
Actual 24,886 12,514 12,372
Operating Expense 12,514
Mortgage Principle Expense 0
Budget 18,104 17,706 398
Variance 6,782 -5,193
% 137% 71%




Income $24,886 compared to $18,104 budget, 37% above budget

Expenses $12,514 compared to $17,706, 29% below budget



Checking/Savings – As of June 30, 2013, Reconciled

10101 · Checking Account



10102 · Money Market Account



10103 · Securities Cash Acct


Shirley Johnson Fund

10104 · Spec. Purpose Fund


Designated Funds

Total 10100 · Checking Savings





Checking/Savings – As of July 31, 2013

10101 · Checking Account



10102 · Money Market Account



10103 · Securities Cash Acct


Shirley Johnson Fund

10104 · Spec. Purpose Fund


Designated Funds

Total 10100 · Checking Savings





First Jefferson Unitarian Universalist Church

Financial Summary and Status Narrative

Our Fiduciary Responsibility

  1. Timely Accounting – The finance committee needs us to turn in expense reports/expense reimbursement requests within the same month of the expenditures. This not only gives us more accurate monthly accounting, but also gives us the data we need to plan and forecast our finances. Finally, we show our respect and gratitude for the hard work of the volunteers who spend hours getting our financial records in order, Mary Kirwin and Connie Nolen. Reports/Requests coming in past the month of expenditure make extra work for them. Please use the attached form to turn in your expenses/reimbursement requests to the office. You may make your own copies of this form, as you need them.
  2. Staying Informed – Board member fiduciary responsibility demands that we keep ourselves fully informed by reading each other’s monthly reports, including the Financial Reports, in a timely manner. This is especially important as most of our reports are on the Consent Agenda. Regarding Financial Reports, if I cannot answer your questions immediately, please send me an email and I will research as soon as possible and get back to you.

$2,400 Reimbursement and Child & Youth RE Proposal

The Southwest District is reimbursing us $2400 for the Stewardship Consultation in which we invested. I would like us to consider, subject to input of the Finance Committee, that we use some or all to create a budget for our Child & Youth Religious Education Program. My reasons include:


    • fundraising in the lobby and Coleman Hall
    • continual talk of fundraising
    • workload of Child & Youth RE volunteers
    • bookkeeping time and confusion
    • confusion and conflict over time, space, energy and funding
    • a sometimes perceived "them" and "us" mentality


    • our commitment to our children, their parents, the volunteers in providing faith development and community building
    • more warmth and welcoming atmosphere in the lobby and Coleman Hall
    • volunteer time and peace of mind working with our curriculum, children and enrichment activities such as the Coming of Age trip
    • fostering a "we" mentality

Endowment Fund

We borrowed $26,300 from our Endowment Fund, June 13, 2013. With the funds, we caught up on the mortgage, UU dues, health plans, staff pensions and other bills in arrears. Further, Connie caught up Endowment accounting entries through July 2013.

Statements Mailed

Connie created pledge statements, which we handed out or mailed.

Mortgage Deferment Granted

The UUA granted us mortgage deferment for one year, beginning August 2013. This will amount to about $20,000. See attached letter from Wayne Clark.

Service Auction Accounting

The Service Auction brought in $14,282.50 and the net after expenses shows $13,374.50! Yay, Service Auction Team!

Credit Card Expenses of Former DRE

We are still working to identify credit card expenses. We have spent a huge amount of time and volunteer resources. We may have to leave the Fiscal Year 2012/2013 with about $800 of uncategorized expenses, and move on.


Although we caught up on staff pensions, we want to put in Jennifer and Karl’s pension funds the money they lost in the market during the months we did not pay their pensions. Mary Kirwin is working with TIAA Cref to identify the amount. We do not expect it to be more than about $800.

Share the Plate Program

I would like us to consider creating a on-going Share the Plate Program. I would like us to consider designating, with the Finance Committee’s input, at least 50% of our undesignated Sunday offerings to organizations outside our church, such as Texas UU Social Justice, Eastside Ministries, Allied Communities of Tarrant, etc. The congregation can submit organizations. The links below, together, create an entire program. There is no need to re-invent the wheel. Moreover, churches with a Share the Plate Program actually increase their pledge income, and increase their commitment to the church where they can live out their values by contributing to the social justice! See the links below.

  • The following article appeared on

    Sharing the plate increases giving More congregations give their Sunday offering to charity.
    By Donald E. Skinner

    Please click on the following link or copy and paste it into your web browser:

Last Updated on Friday, 20 October 2017 13:20

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