First Jefferson Unitarian Universalist Church

Board Minutes 2015-02-13

Board of Trustees - Regular meeting
February 13, 2015

Board members present: Michael Zepeda, Tina Harmuth, Tasha Morris, Roy Brake, Jean Bruttell, Irene Forrester, Judy Gutierrez
There were no invited guests, visitors, or other persons present.

Secretary verified a quorum was present.
Meeting called to order at 7:06 pm by Michael Zepeda.

Michael offered opening words, and the chalice was lit.

By consensus, the agenda was updated as attached.

The board reviewed the board covenant.

Appointed Judy Gutierrez as process observer and Tina Harmuth as timekeeper for this meeting.

A brief check-in occurred.

Tina moved to accept the consent agenda as presented, except the financial report. Second.
Passed by consensus.

Jean moved to accept the finance report. Second. Discussion. Passed by consensus.

Action items from January's meeting were reviewed, and brief updates on progress were provided by the responsible parties.

Tina presented information from the vision task force regarding annual budget drive preparations. Discussion. No motions arose; topic tabled.

Michael presented information regarding the board vacancy process. Discussion. No motions arose; topic tabled.

The item relating to the Committee on Ministries vacancy was tabled until the March meeting, when Rev. Innis will be present.

Michael presented options for the fourth quarter Share the Plate designee. Discussion. Judy made the motion that the fourth quarter share the plate designee be Friends of Tandy Hills Natural Area. Second. Approved by consensus.

Roy presented information regarding potential amendments to the rental agreement with Happy Tomato. Discussion. Tasha made the motion to extend discussion time by 5 minutes. Second. Approved by consensus. Discussion. Item tabled until the March meeting.

Tasha presented information regarding the joining process for Texas UU Justice Ministry. Item tabled until the March meeting.

Tasha presented information from the finance committee regarding the status of opening a safe deposit box with Frost bank. Discussion. No motions arose; item tabled.

Irene presented information regarding the draft child and youth protection policy from the Child and Youth Religious Education Council. Discussion.
Entered into the minutes as requested:
The Board would like to thank the RE Council for all of their hard work on drafting this policy.
No formal motions arose. Per consensus, item is being referred back to the RE Council. Item tabled.

Jean Bruttell left with apologies. A quorum was still present.

Tina made the motion to approve the service auction committee's request to survey the congregation on vacation habits in order to determine if vacation packages should be offered at the auction. Second. Discussion. Approved by consensus.

Tina presented information from the vision task force relating to the time line of their work.

Entered into the minutes as requested:
Michael Zepeda is calling a special congregational meeting to adopt the vision on March 29, 2015, at 1 pm.

Tina and Tasha presented information on the delegating process for SWUUC Spring Conference. Discussion. By unanimous consent, Tasha will be a delegate for the congregation. Item tabled.

Roy presented information regarding the roof. No motions arose; item tabled.

The board reviewed the decisions made, and action items assigned. The process observer offered comments. Michael offered closing words and extinguished the chalice.

Meeting adjourned at 9:39 pm.

Agenda as updated at Board meeting

Call to Order
Certification of quorum
Chalice lighting
Agenda review and update
Review of covenant
Appoint process observer & timekeeper
Check in
Consent Agenda
Acceptance of January minutes
Acceptance of operations report
Acceptance of service auction report
Acceptance of vision task force report
Acceptance of financial report
Review last month's action items
Special Orders
Stewardship / Annual Budget Drive
Possible board vacancies
General Orders
Committee on Ministries vacancy
Share the Plate – designee for Q4
Potential amendments to Happy Tomato agreement
Unfinished Business
TXUUJM covenant & advisory board
Safe deposit box update
New Business
CYRE draft child protection policy
Service Auction – request for survey approval
Vision task force – special congregation mtg.
SWUUC delegates to Spring Conference
Roof update
Board process / review decisions & action items
Process observer comments
Closing words & extinguishing the chalice

Last Updated on Friday, 20 October 2017 13:15

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