First Jefferson Unitarian Universalist Church

Board Minutes 2015-06-20

First Jefferson Unitarian Universalist Church
1959 Sandy Lane
Fort Worth, TX 76123

Board of Trustees - Regular meeting
June 20, 2015

Minutes

Board members present: Michael Zepeda, Tina Harmuth, Tasha Morris, Jean Bruttell, Irene Forrester, Sheryl Abrahams
Also present: Rev. Jennifer Innis
Invited guests: none
Visitors: Lewis Morris, Paulette Holland

There were no other persons present.
The meeting was held at First Jefferson, in Jaggers Parlor.

Meeting called to order at 11:39 a.m. by Michael Zepeda.

Tasha Morris confirmed that a quorum was present.

Michael offered opening words, and the chalice was lit.

By consensus, the agenda was updated to reflect new business.

The board reviewed the board covenant.

Appointed Tina Harmuth as process observer and Jean Bruttell as timekeeper for this meeting.

A brief check-in occurred.

No invited guests were present. Visitors present had no business to bring before the board and were present to observe the meeting.

The minutes for the May board meeting were accepted as written and adopted by consensus.

The minister’s, outreach, strategic planning and operations reports were accepted.

The finance report was reviewed and accepted.

Michael led a review of outstanding action items from previous Board meetings.

Tasha provided an update on the status of the congregation joining the Texas UU Justice Ministry.  Sheryl made the motion that we affirm the TXUUJM covenant of collaboration. Seconded. Floor opened for discussion; no discussion occurred. Approved by unanimous consent.

Sheryl provided context for Board-led service scheduled for July 19.  Discussion.

A break was taken.

Tina Harmuth introduced a discussion of Board level involvement in strategic planning and goal setting.  Discussion. Taskforces created to work on strategic planning between meetings.

A follow up discussion occurred about streaming 1st Dallas services, A/V equipment, and the next grant cycle happened.

Michael led the discussion of prioritizing Rev. Innis’ time.  Discussion.  Tina moved to extend time by 10 minutes; second; approved by consensus.  Prioritization and allotment of Rev. Innis’ time for the coming year agreed up by consensus.

Jean led a discussion about obtaining a Black Lives Matter banner.  Jean moved that the Board approves a member-funded and produced “Black Lives Matter” banner for public display. Seconded. Discussion.  Approved by unanimous consent.  Jean moved that any excess funds raised towards a “Black Lives Matter” banner be forwarded to the local NAACP chapter in memory of the Charleston AME church. Seconded. Discussion.  Motion withdrawn.

Jean made the motion that Sunday, June 28, First Jefferson take up a special collection for Mother Emanuel in Charleston.  Seconded. Discussion.  Approved.

Lewis Morris provided information about concerns of Dwight Brown Leadership Experience possibly being cancelled due to low enrollment.  He will keep the Board updated.

Reviewed action items taken on during meeting.

Tina provided process observations.

Michael extinguished the chalice and provided closing words.

Meeting adjourned at 2:15 p.m.


Addendum to June 2015 Board Minutes
Ministerial Priorities and Time Allotment for 2015-2016 Program Year

¾ Time:   9 units a week, or an average of 39 units a month.

Priority
Sub-priority

General

Staff/MBF

Lay Homiletics

Category Total

Worship

11.4

Worship

10

1

0.4

Visibility/Connection

5.4

 

Spiritual Leader

2

0.4

 

 

Pastoral Connections

1

 

 

New Member Connections

1

 

Communication

1

Leadership Development

1.4

 

Visitor to Leader Arc

1

 

Other leadership development

0.4

Right Relations

13.4

 

Covenantal Congregation

 

 

Staff Policies/Procedures

3

 

 

Administration

10

 

Other right relations work

0.4

Spiritual Development

3.4

 

CYRE/Spirit Play

1

 

Other spiritual development

2

0.4

Continuing Ed./Denominational

3

 

NATUURES

1

 

 

DFW UUMA chapter

1

 

UUA

1

Stewardship

1

Stewardship

1

 

Agenda as updated at Board meeting

Call to Order
Certification of quorum
Chalice lighting
Agenda review and update
Review of covenant
Appoint process observer & timekeeper
Check in
Invited Guests
Open forum for visitors
Consent Agenda
Acceptance of minutes
Financial Report
Review last month's action items
Unfinished Business
Texas UU Justice Ministry
Overview of board service
Break
Board goals & strategic planning
Rev. Jenn time
New Business
Black Lives Matter banner
Response to Charleston AME<
DBLE update
Board process / review decisions & action items
Process observer comments
Closing words & extinguishing the chalice
Adjourn


Action items from June meeting:

 

Topic

Who

What

Due Date

Finance

Tasha

Talk to Connie about Endowment Fund loan not showing bequest used for roof

Next meeting

Vision

Tasha

Add vision statement to Board agenda template

Next meeting

Strat Plan

Jean

Convene Vision taskforce; develop steps for strategic plan

Next Meeting

Strat Plan

Tasha

Convene Policy taskforce; develop steps for strategic plan

Next Meeting

Strat Plan

TBD

Convene Staffing taskforce; develop steps for strategic plan

TBD

Worship

Michael

Follow up with WARTS re: AV equipment

Next meeting

Courier

Sheryl

Discuss with Karl how the Courier can evolve to best meet congregational needs and resources

Next meeting

Worship

Michael

Follow up with WARTS re: minister time allotment

Next meeting

 

Outstanding items from previous meetings:

 

 

Topic

Who

What

Due Date

April

 

 

 

 

Agile structure

All

research four committee model and member at large board functioning

Many board members report attempting and not finding information readily available

Church council

Tina

discuss recognition of volunteer hours output vs. mission output

To happen @ committee level during strat. plan.

Agile structure

Jean

Develop 1st pass at bylaws amendment process for congregational wide discussion

In process

March

Dev. Ministry

Michael

Contact Keith Kron to learn more about developmental ministry and what our options are

On hold

Exterior Paint

Roy

Contact painting contractors for estimates on exterior – painting bids from 2013 to be re-bid

In process

Safety

Irene, Roy, Rev. Jenn

discuss fire drill with RE council, Rev. Jenn & Roy to attend that meeting

On hold; will meet with council to schedule for fall

Safety

Tasha, Michael, Jean, Rev. Jenn

Draft safety plan to bring back to the board

On hold; should have for June mtg.

Last Updated on Friday, 20 October 2017 13:14
 

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