First Jefferson Unitarian Universalist Church

Board Minutes 2015-09-20

First Jefferson Unitarian Universalist Church
1959 Sandy Lane
Fort Worth, TX 76123

Board of Trustees - Regular meeting
September 20, 2015


Board members present: Michael Zepeda, Tina Harmuth, Tasha Morris, Judy Gutierrez, Irene Forrester, Jean Bruttell, Sheryl Abrahams
Also present: Rev. Jennifer Innis
Visitors: Lewis Morris
Present for portions of meeting: Roy Brake (board member), Christina LuQuis (invited guest), Jo Burnham (visitor)

There were no other persons present.
The meeting was held at First Jefferson, in Jaggers Parlor.

Meeting called to order at 1:21 p.m. by Michael Zepeda.

Tasha Morris confirmed that a quorum was present.

Michael offered opening words, and the chalice was lit.

By consensus, the agenda was updated as attached.

The board reviewed the board covenant.

Appointed Lewis Morris as process observer and Jean Bruttell as timekeeper for this meeting.

A brief check-in occurred.  

Rev. Innis introduced and led the Board in a spiritual practice of gratitude.

Roy Brake, Christina LuQuis, and Jo Burnham joined the meeting.

Christina LuQuis presented a social justice proposal. Discussion. Tina moved to extend discussion time by three (3) minutes; second; accepted. Discussion.

Christina and Jo left the meeting.

Consent agenda reviewed. August board minutes accepted with no corrections.
Finance report reviewed and accepted.
Action items from previous meetings reviewed and updated.
A short break was taken. Lewis Morris provided an oral process report to Michael Zepeda, and left the meeting.

Roy presented information on painting the church. Discussion. Jean Bruttell moved that we hire Monter Painting per their bid dated August 30, 2015, to paint the back exterior of the church for $2,500. Second. No discussion occurred. Motion passed unanimously.

Roy presented a short update on the 2015 Pride Parade.

Roy left the meeting.

Sheryl presented information on the upcoming strategic planning weekend with Rev. Susan Smith. Discussion.

Jean asked that her previous motion regarding divestment from fracking be permanently tabled.

Michael presented information on potential share the plate designees for the second quarter. Jean Bruttell moved that based on need, Eastside Ministries receive the second quarter share the plate donation. Second. Discussion. Motion passed unanimously.

Tasha presented the draft alcoholic beverages policy on behalf of the policy taskforce. Judy Gutierrez moved to approve the policy as presented. Second. Discussion. Jean moved to add three minutes to discussion time; second; approved. Tina Harmuth moved to amend the presented policy to read “BYOB functions on church premises are discouraged. Any function advertised as BYOB should have designated monitors of attendees’ consumption.” Second. Discussion. Amendment passed. Discussion. Motion passed as amended.

Tasha presented the draft archives policy, records management policy and records retention schedule on behalf of the policy taskforce. Sheryl Abrahams moved to approve the archives policy, records management policy and records retention schedule as presented. Second. Jean Bruttell called the question; second; passed. Motion passed.

Scholarship funds topic was withdrawn from agenda by Jean Bruttell.

Sheryl Abrahams moved that the board approve a church yard sale on Saturday, October 24. Second. Discussion. Jean moved to amend to include that proceeds be split 75% general operating funds, 25% CYRE funds. Second. Passed. Motion as amended passed unanimously.

The next Board meeting is scheduled for October 11, 2015, at 1:30 pm.

Review of action items taken on during meeting.
Process observer comments offered by Tina Harmuth.
Michael provided closing words and extinguished the chalice.
Meeting adjourned at 4:27pm.

Agenda as updated at Board meeting

Call to Order
Certification of quorum
Chalice lighting
Agenda review and update
Review of covenant
Appoint process observer & timekeeper
Check in
Invited Guests
•  Christina LuQuis
Open forum for visitors
Spiritual Practice – Gratitude
Consent Agenda
Acceptance of minutes & reports
Financial Report
Review last month's action items
Special Orders
General Orders
Unfinished Business
•  Painting
•  Strategic Planning & Board participation
•  Natural gas & fracking divestment motion
•  By-laws – review correspondence to lawyer
New Business
•  Share the Plate Designee – quarter 2
•  Draft alcoholic beverages policy
•  Draft archives & records mgmt. policies
•  Scholarship funds
•  Yard sale
Board process / review decisions & action items
Process observer comments
Closing words & extinguishing the chalice

Action items from September meeting:
(Topic, Who, What, Due Date)

Write letter to accompany letter to Mother Emmanuel
Next meeting

Strat. plan
Order food for meeting

Strat. plan
Contact people on phone tree lists to ensure maximum participation in Strat. plan meeting

Write correspondence to lawyer
Next meeting

Amend alcohol policy as voted for policy manual
Next meeting

Contact Robert Scarborough re: alcohol policy & Freedom Café
Next meeting

Outstanding items from previous meetings:
(Topic, Who, What, Due Date)

Contact Fire Department re: fire evacuation
Next meeting

Ensure safety planning covers bomb threats
Next meeting

NTUUC grant
Contact Rachel about grant reporting
Next meeting

NTUUC grant
Submit LID piece of grant reporting to Rachel
Next meeting

Strat Plan
Convene Staffing taskforce, develop steps for strategic plan; research what healthy staffing levels look like
Next meeting

Talk to Connie about Endowment Fund loan not showing bequest used for roof

Agile structure
research four committee model and member at large board functioning
On hold pending information being provided

Church council
discuss recognition of volunteer hours output vs. mission output
Oh hold pending strategic planning

Dev. Ministry
Contact Keith Kron to learn more about developmental ministry and what our options are
On hold

Irene, Roy, Rev. Jenn
discuss fire drill with RE council, Rev. Jenn & Roy to attend that meeting
In process

Tasha, Michael, Jean, Rev. Jenn
Draft safety plan to bring back to the board
In process

Last Updated on Friday, 20 October 2017 13:14

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