First Jefferson Unitarian Universalist Church

Board Minutes 2015-10-11

First Jefferson Unitarian Universalist Church
1959 Sandy Lane
Fort Worth, TX 76123

Board of Trustees - Regular meeting
October 11, 2015

Minutes

Board members present: Michael Zepeda, Tina Harmuth, Irene Forrester, Tasha Morris
Also present: Rev. Jennifer Innis
Board members present for portions of meeting:

There were no other persons present.
The meeting was held at First Jefferson, in the Clara Barton classroom.

Meeting called to order at 1:30 p.m. by Michael Zepeda.

Tasha Morris stated that a quorum was not present.

Michael offered opening words, and the chalice was lit.

A brief check-in occurred.

Jean Bruttell joined the meeting.

Tasha confirmed that a quorum was now present.

By consensus, the agenda was reviewed and updated.

The board reviewed the board covenant.

Appointed Rev. Innis as process observer and Irene Forrester as timekeeper for this meeting.

Michael led the board in the spiritual practice of gratitude.

No items were on the consent agenda for this meeting.

Reviewed and accepted the report from the finance committee.

Michael led a review of outstanding action items from previous Board meetings.

A short break occurred.

Michael led a discussion on the potential ramifications of Rev. Susan Smith’s visit on the strategic planning process for the allotment of the minister’s time. Discussion.

Michael led a discussion on the upcoming NTUUC grant cycle. Discussion.

Michael advised the schedule for the upcoming board-related meetings and deadlines.

Jean presented information on the four committee model. Jean moved that the Board of Trustees adopt a four committee model for church business beginning January 2016 for a six-month trial. Second. Discussion. Item tabled until December board meeting.

Tasha led a review of action items taken on during the course of the meeting.

Rev. Innis offered process observations.

Michael extinguished the chalice and offered closing words.

Meeting adjourned at 5:07pm.

Agenda as updated at Board meeting

Topic
Call to Order
Certification of quorum
Chalice lighting
Agenda review and update
Review of covenant
Appoint process observer & timekeeper
Check in
Open forum for visitors
Spiritual Practice - Gratitude
Consent Agenda
•  Acceptance of minutes & reports
Financial Report
Review last month's action items
Break
New Business
•  Minister time
•  New NTUUC grant
•  Near future meetings
•  Four committee model
Board process / review decisions & action items
Process observer comments
Closing words & extinguishing the chalice
Adjourn

Action items from October meeting:
(Topic, Who, What, Due Date)

Minutes
Tasha
Write letter to accompany Mother Emmanuel collection
Next meeting

Grant
Jean
Coordinate with Roy, Patrick and Lewis on A/V equipment
Next meeting

Grant
Michael & Jean
Work on writing grant request
Next meeting

Grant
Jean
Check with Daniel Polk on due dates for reporting and new request submissions
Next meeting

Grant
Jean
Connect with Rachel Hawkins on reporting
Next meeting

Schedule
Michael
Communicate dates with Board members not in attendance
Next meeting

4 Comm.
Jean
Take discussion items to LDC for roll out of conversations
Next meeting

Outstanding items from previous meetings:
(Topic, Who, What, Due Date)

September

Minutes
Michael
Write letter to accompany letter to Mother Emmanuel
Reassigned to Tasha @ October meeting

Policy
Jean
Contact Robert Scarborough re: alcohol policy & Freedom Café
Pending

August

Safety
Roy
Contact Fire Department re: fire evacuation
Reassigned to Tasha

Strat Plan
Jean
Convene Staffing taskforce, develop steps for strategic plan; research what healthy staffing levels look like
On hold

June

Finance
Tasha
Talk to Connie about Endowment Fund loan not showing bequest used for roof
Open

April
Church council
Tina
discuss recognition of volunteer hours output vs. mission output
Oh hold pending strategic planning

March
Dev. Ministry
Michael
Contact Keith Kron to learn more about developmental ministry and what our options are
On hold

Safety
Irene, Roy, Rev. Jenn
discuss fire drill with RE council, Rev. Jenn & Roy to attend that meeting
On hold pending policy taskforce

Safety
Tasha, Michael, Jean, Rev. Jenn
Draft safety plan to bring back to the board
In process – policy taskforce

Last Updated on Friday, 20 October 2017 13:13
 

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